Here’s how to add a Microsoft Teams chat link to your email signature

Adding an email address, Twitter, LinkedIn, and company information on your email signature is well and good, but none of these options allow the recipient to chat with you right away. Fortunately, you can add a Microsoft Teams direct chat link so people can send you a direct message with one click.

It is fair to say that providing a direct chat link to the whole world is not everyone’s idea of ​​a good cause, and not everyone will be happy with it. Depending on your role, your company may not even allow you to do this even if you want to.

The good news is that people outside of your company can only use this link if your Teams admins have allowed outside guests to chat with people inside your company. If not, this link will not work.

But for anyone involved in engagement, PR, marketing, sales, or recruiting, this gives your customers a direct way to contact you. This is much better than missing a message in your company Twitter DMs or forwarded from a shared mailbox to the wrong person.

The link works for everyone in your company, of course, meaning you can use it in internal emails, intranet pages, newsletters, etc. for your colleagues.


Creating the link is surprisingly easy. Take the following url and replace through the email address you use in Teams:

https://teams.microsoft.com/l/chat/0/0?users=<user1>

So if your email address is “sam @example.com “would be the link:

https://teams.microsoft.com/l/chat/0/[email protected]

You can now go to your email client of choice and add the link to your email signature.

That’s all there is to it. Whether you’re just using this internally or want to keep your Microsoft Teams open to outside guests, now people can just click a link to send you a direct message.

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