How to add citations and bibliography in Microsoft Word

Microsoft Word is a powerful, feature-rich word processor. One of these is adding citations and bibliographies to add weight to your work and mentioning the sources that you read and were inspired by while researching. How can you find, add, and edit citations and bibliographies? Word?

Word is versatile and allows you to add citations in many popular formats such as APA, MLA, Chicago-Style, GOST, IEEE and ISO.

The steps are simple and the process is streamlined. We are subscribed to the Microsoft 365 plan and would be using Microsoft Word installed on Windows 10. However, the steps should apply to other versions of the. be pretty similar Word also available.

Let’s begin.

How to get quotes. add, find and edit Word

Let’s start adding and editing quotations in Word.

Step 1: Open that Word Document and click where you want to add citations.

Step 2: On the References tab, click the arrow next to Style to choose a citation style. The default is APA.

Step 3: Click Insert Quote just before the Style option to select Add New Source. Select the Add New Placeholder option if you want to create a placeholder and add citation details later. A pop-up will appear to give the placeholder a name.

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Step 4: You should see the Create Source pop-up. Add relevant details like source type, author name, city, publisher, etc. Click OK to save the quote.

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This is what the quote looks like in-game.

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Step 3: Click Insert Quote just before the Style option to select Add New Source. Next, select the Add New Placeholder option if you want to create a placeholder and add citation details later. A pop-up will appear to give the placeholder a name.

Step 4: You should see the Create Source pop-up. Add relevant details like source type, author name, city, publisher, etc. Click OK to save the quote.

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After a quote is created, you may want to find and edit it in the future to correct a mistake or add more information.

Step 1: On the References tab, click Manage Sources.

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Step 2: In the following pop-up you will find a list of all the quotes that are included in the Word Document with a preview at the bottom. Select the quote you want to edit and click the edit button. You can also sort quotes by author, day, title, and year using the drop-down menu next to the search bar. This is another handy way to find citations quickly.

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Step 3: In the pop-up window, make the required changes to the quote and click OK to save the changes.

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Step 4: Click on ‘Show all bibliography fields’ to add even more information about the cited source.

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How to add, search for and edit bibliographies Word

After you’ve created your document, you can add a bibliography to list all of your sources below. We recommend creating a new page for the bibliography to keep the document clean and easy to read and referenced.

Step 1: On the References tab, click the Bibliography button. Click Insert Bibliography from the drop-down menu to add and format a bibliography from scratch, or select one of the templates to create one automatically. We choose the first option, which is built-in.

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Step 2: A bibliography with all citations is inserted where you placed the cursor under the heading Bibliography. In our case there are two quotations.

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And that’s it.

Now the bibliography would not be updated if you added more citations later. To manually update the bibliography, select the bibliography and click the “Update citations and bibliography” button that should appear directly above it.

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Don’t like how the bibliography looks and reads? You can easily choose a different format. Select the bibliography and click the arrow button next to the book icon to choose a different format.

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Did you know you can add a source in one? Word Document and use on another Word document? You don’t have to do anything extra. Word automatically saves all sources you have added as citations in a master list called ‘Master Source List’.

Click the Manage Sources button again under the References tab to find all of the sources you’ve added so far. We have already seen above how you can edit and manage sources here.

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Now the sources are listed under the master list on the left. Select the source you want to add and click the Copy button to copy it to the current list on the right. You need to do this for each source that you want to add to the current document.

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Now you can add this source from the Insert Citation menu on the References tab.

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Where are these sources or the master list stored? And why should you care? This can be useful if you have bought a new computer. You can find the master list with the name source.xml in the following location in the file explorer. Replace the word ‘username’ with the name of your computer.

C:UsersusernameAppDataRoamingMicrosoftBibliography

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Just copy and paste the file in the same location on the new PC and you’re good to go.

Source code

Microsoft Word is a powerful tool for researchers and writers. Word makes it easy to add citations and bibliographies that you can easily find and edit later. Once you’ve added a source you can cite it in any document in the future which is a well thought out feature. Useful if you work in a niche and cite the same sources over and over again. It could save you a lot of time and effort in the end. This is what sets an excellent tool apart from the rest. It saves you valuable time with nifty little tricks and tricks.

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