How to manage new time proposals in Microsoft Outlook calendar

A handy feature of Outlook Calendar is the possibility for invitees to suggest new times for events. As the organizer, you can accept or reject a suggestion and even prevent others from suggesting new times.

If you have an event with many attendees and receive more than one new time suggestion, you can check them all in one place.

For the next meeting or event that you are with. set up Outlook Calendar we show you how you can effectively manage these new time proposals.

Accept or decline a new time suggestion in Outlook

After an invitee suggests a new time for your event, it’s up to you to either accept or decline the suggestion.

If a new time is proposed, you will receive an email with “New time proposal” in the subject line.


Open the email and click the Meeting Response tab. In the Responses section of the ribbon, click Accept Proposal to accept. To decline, click Delete in the Delete section.

Show all time offers in Outlook

If you get more than one new time proposal, there are two ways to review your options.

In the email with the suggestion, go to the Meeting Response tab and click See All Suggestions in the Responses section of the ribbon.

Click View All Offers

In the calendar event, switch to the Scheduling Assistant tab.

Both methods will bring you to the same point of view. Below the basic event details, you’ll see a list of suggested times with duration, suggested by, and conflicts.

Suggested time list in the planning assistant

If you want to accept one of the suggested times from the list, select it and then click on “Send update”.

Select a time and click Send Update

Do not allow new time suggestions for an event

If you have an event in. create Outlook You can use a calendar to prohibit invitees from proposing new times.


Open your event in Outlook Calendar and select the Meeting tab. Notice that the Meeting tab appears as meeting when you create a scheduled event with no attendees and save it as a incident when creating an all day event.

In the Attendees section of the ribbon, click Answer Options, and then select Allow New Time Suggestions to remove the check mark.

Clear the Allow new time suggestions in check box Outlook

When your invitees open the appointment request, they simply won’t see the Suggest a new time option.

Proposed new time option in Outlook

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