How to sync files in Microsoft Teams with your device

Whether you need to work offline or just want to work from your file system, syncing Microsoft Teams files to your hard drive is quick and easy. That’s how it’s done.

To sync your Microsoft Teams files you need OneDrive Set up. If you’re already signed in to Teams with a Microsoft account – even a free account – then you already have OneDrive Access even when you are not using it.

In the background, OneDrive is a SharePoint -Site, and Microsoft Teams stores all of your files on dedicated SharePoint sites. To sync Teams files with your device, you need a client on your device to handle communication with the SharePoint site behind your team.

To sync your Microsoft Teams files, go to the Files tab in a channel on your team and click Sync.

Teams will try to connect with that. to manufacture OneDrive Client on your device.

The panel showing teams connects with OneDrive.

If you haven’t already OneDrive Client installed, click “Get the Latest Version of” OneDrive”Link and follow the instructions to install it on your computer.

As soon as the OneDrive Client is installed (or was already installed), Teams will ask you to sign in to your Microsoft account.

the OneDrive Sign in button.

If you are on your. have set up two-factor authentication Office 365 account (which we strongly recommend), you need to approve the login with your authentication app or your SMS code.

the Office MFA approval page.

By default, your files will be synced in Users[username][organization name][Team - Channel]. Click Change Location if you want to change the location, then choose Next.

The option to change the sync location and the

There are three pages of information about sharing and where your files are. So click “Next” to go through them. On the Download Mobile App page, choose Later.

The Later button.

Now click on “Open mine” OneDrive Folder.”


The file explorer window will open. You can find your synced Microsoft Teams files in a folder named for team and channel.

The synced folder in OneDrive.

Any changes you make on your device are automatically synced to Teams and vice versa. In addition, any changes others make to files in Teams are automatically synced to your device. If you are working offline, it will sync when you come back online.

The synchronization process synchronizes one channel at a time. So if you want to sync files from another channel, you’ll have to do this process again.

If you delete synchronized documents from OneDrive, then they will also be deleted from teams. To avoid this – or if you no longer need to work on the files – you need to stop syncing the folder. To do this, open the OneDrive app, choose Help & Settings, then Settings.

the OneDrive

On the Account tab, find the channel you want to sync, click Stop Syncing, and choose OK.


In the confirmation window that appears, click Stop Syncing.


Any changes you make to the files will no longer be synced to Microsoft Teams, and changes to the files in the client will no longer be synced to the files on your computer. This means that you can delete the files from File Explorer on your computer and they won’t be deleted from Teams.

Related Posts