How to transfer data between Google accounts

Whether the quirky email ID you chose earlier is no longer fun, or you want a more professional-sounding ID, there can be many reasons to switch to a new email address. However, creating a new account only solves half the problem. The other half is the important data, including email, calendar, contacts, notes, and more. Fortunately, you can transfer data from one Google account to another in a few simple steps.

While data transfer is possible, it is not necessarily a simple one-click task as you will have to transfer each item individually. We’ve created a step-by-step guide on how to transfer data between Google Accounts to walk you through the process.

1. Email and contacts

After creating the new Google Account, you can easily sync your old email and contacts by following the steps below.

Step 1: Open Gmail and sign in with your new account. Click the Settings icon in the top right corner and tap the “Show All Settings” button.

Step 2: Now select the “Import mail and contacts” option on the “Account and import” tab.

Import emails and contacts

Step 3: A new window will appear asking you to log in with the account you want to import emails and contacts into.

Once confirmed, both the emails and contacts from your old account will be synced with your new one.

2. Google Drive files

The sharing option makes it easy to transfer files and folders that you backed up in your old Google account. Here is how.

Step 1: Open Google Drive and sign in with your old account.

Step 2: Find and select the files you want to transfer. Now right click on your selection and choose the Share option from the list.

Share files from Google Drive

Step 3: Enter your new email address in the pop-up window that opens. Make sure you select the “Editor” role before clicking the “Share” button.

Share with groups of people on Google Drive

Step 4: Right-click the selection again to open the Share menu. This time you will get two additional options, “Make Owner” and “Remove”. Change it to Owned and click Yes when prompted.

Make shared files owner

That’s it. All files will be transferred to your new Google Account along with their ownership rights.

3. Google Photos

The easiest way to transfer photos between accounts is by the download and upload method. Let’s see how.

Step 1: Open Google Photos and sign in with your old account. Now select all the photos you want to transfer and use the keyboard shortcut Ctrl + D to download them.

Google photos

Step 2: The photos will be downloaded in a ZIP file. Unzip the zip file on your computer.

Step 3: Now open Google Photos and sign in with the new account. Tap the Upload button at the top to upload the extracted images to your computer.

Upload photos to Google Photos

Depending on the number of images selected and the Internet speed, this process can take a few minutes to a few hours.

4. Calendar events and reminders

If you want to copy all of your calendar events and reminders from one account to another, you can simply export the ICS file from one account and then import it into another. Here is how.

Step 1: Open Google Calendar in a web browser and sign in with the old account.

Step 2: In the My Calendars section on the left, select the three vertical dots next to the calendar you want to transfer and choose Settings & Sharing.

Download Google Calendar data

Step 3: Click the Export Calendar button and a ZIP file will be downloaded. Unzip the ZIP file to get the ICS file inside.

Export Google Calendar

Step 4: Now log in with your new Google Calendar account and select the Settings icon in the top right corner and choose Settings from the list.

Open the settings in Google Calendar

Step 5: Now go to the ‘Import & Export’ tab on the left. Choose “Choose a file from your computer” to open the ICS file. Finally, click the Import button.

Import Google Calendar file

Bonus: Download Google Account Details with Google Takeout

With Google Takeout, you can easily download all the data associated with your Google account at once. Here is how.

Step 1: Go to the Google Takeout page (link below) and sign in with the account you want to transfer data from.

Step 2: The page will show all types of data associated with your Google Account including contacts, email, calendar, etc. Use the check boxes to make selections and click the “Next Step” button at the bottom.

Google take away

Step 3: Now choose between the available delivery method, file type and size and frequency. Finally, click Create Export. Once the export is created, click the download button to download the zip file to your device.

Google Takeout Create export

Unzip the downloaded ZIP file on your computer, and now you can upload the data to your new account. This way, you don’t have to download all of your photos, files, calendars, etc. one at a time.

Migration made easy

Transferring data between Google Accounts isn’t easy, but it’s not that difficult. Because it is a one-time process. While Google allows you to migrate to a new account with most of your data, you still won’t get tasks, Play Store purchases, YouTube Subscription data, etc. Also, you are not allowed to transfer apps, games, purchased music, or your Google Play balance.

Related Posts