Nextcloud: Swiss Army Knife for Remote Working Tools

The telework culture has flourished in coding, graphics, and other IT-related fields. But recently Coronavirus pandemic If possible, the company must work from home.

Although there are a number of tools to help you and your organization work from home, let me share an open source software that has the ability to combine multiple such tools together.

Nextcloud Hub: A basic set of tools for remote collaboration

Nextcloud Is an open source software that can be used to store files, photos and videos for personal use, such as Dropbox. But it’s not just private cloud services.

You can add multiple users in Nextcloud and turn it into a collaborative platform for editing files in real time, chatting with users, managing calendars, assigning and managing tasks, and more.

This video provides a good overview of its main features:

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Main features of Nextcloud

Let me highlight the main features of Nextcloud:

Sync files and share

Nextcloud file

You can create workspaces based on user groups and share files in these folders. Users can create private files and folders and share them with selected users internally or externally (if allowed). You can also lock files to read-only mode.

It also has a very powerful search function that lets you search for files from the name or tag of the file. You can comment on the file to provide feedback.

With the built-in markdown editor, you can edit text files in real time. You can use OnlyOffice or Collabora to allow real-time editing of documents, spreadsheets and presentations.

It also has version control of the files, so you can easily revert changes.

Text chat, audio chat, video chat and web conference

Nextcloud video callNextcloud video call

With NextCloud Talk, you can interact with other users through text messaging, audio calls, video calls, and group calls for web conferences. You can also spend meeting time during video calls and share screens for presentations. There is also a mobile application that is always connected.

You can also create Slack-like channels (called circles) to communicate between members related to specific topics.

Calendar, contacts and mail

Calendar NextcloudCalendar Nextcloud

You can manage all contacts in your organization and organize them into groups based on department.

With the calendar, you can see when someone is free or in a meeting, just like in Outlook.

You can also use the mail feature and import emails from other providers to use them in the Nextcloud interface.

Kanban Project Management with Deck

Nextcloud Kanban Project Management Application

Like Trello and Jira, you can create boards for various projects. You can create cards for each task, assign them to users, and they can move cards between lists based on the status of the task. How to create a kanban to manage kanban-style projects is entirely up to you.

A large number of attachments can make Nextcloud even more useful

PassPassword administrator

Nextcloud also has several add-ons (called applications). Some are developed by the Nextcloud team, while others are provided by third-party developers. You can use them to extend the capabilities of Nextcloud.

For example, you can add a Feed reader And read news from various sources. Similarly, Paswords plugin Lets you use Netxcloud as a password manager. You can even share common passwords with other Nextcloud users.

You can explore All apps on the website. You’ll also notice the levels of the application, which help you decide if you should use an application.

More features

Let me summarize all the functions here:

  • Open source software that lets you have data on your own server
  • Edit Office documents seamlessly with others
  • Communicate with other members in the organization, make audio and video calls, and hold web conferences
  • Calendar lets you book meetings, brings busy views of meetings and resource bookings, and more
  • Manage users locally or authenticate via LDAP / Active Directory, Kerberos and Shibboleth / SAML 2.0, etc.
  • Protect data with strong file access control, multi-layer encryption, machine learning-based authentication protection and advanced ransomware recovery
  • Seamlessly access existing storage islands such as FTP, Windows network drives, SharePoint, object storage, and Samba shares through Nextcloud.
  • Automation: Automatically open PDF documents, send messages to chat rooms, and more!
  • Built-in ONLYOFFICE enables everyone to collaboratively edit Microsoft Office documents
  • Users can install desktop and mobile applications or use it only in a web browser

How to get Nextcloud

Nextcloud features

NextCloud is free and open source software. You can download it and install it on your own server.

You can use a cloud server provider such as Linode Either Digital ocean Allows you to deploy a brand new Linux server in minutes. You can then install NextCloud using Docker. At FOSS, we use Linode Used for our NextCloud instance.

If you don’t want to do this, you can Register with one of Nextcloud partners Provide you with a configured Nextcloud instance. Some providers also offer a few GB of free data to try it out.

Nextcloud also has a Business plan The Nextcloud team handles everything for users and provides advanced support. You can check their prices Here.

If you decide to use Nextcloud, you should consult its documentation or community forum to explore all its features.

in conclusion

At It’s FOSS, our entire team is working remotely. We don’t have a centralized office anywhere, and we all work from home. Initially, we relied on non-open source tools such as Slack, Google Drive, etc. but recently we are migrating to its open source alternatives.

Nextcloud was one of the first software we tried internally. It has Dropbox, Google Docs, relaxation, Trello, Google Hangouts are integrated in one software.

NextCloud works fine in most cases, but we found it having trouble with video calls. I think it has to do with the fact that we installed it on a server with 1 GB of RAM, which also runs some other web services, such as Ghost CMS. We plan to move it to a server with better specifications. We will see if these issues should be addressed.

Because the entire world is fighting the coronavirus pandemic, using a solution like Nextcloud may be helpful for you and your organization to work from home.

How do you respond during a coronavirus lockup? Just like Linus Torvalds’ suggestions for remote work, do you have any suggestions for sharing with the rest of us? Please feel free to use the comments section.

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