Meeting notes are most useful when they are written during a meeting and are easy to find afterwards. With Microsoft Teams you can write notes during a meeting and later access them from the meeting appointment at any time.
Not every meeting needs to be jotted down, but when you’re making decisions, assigning tasks, or working on something particularly important, taking meeting notes is just good practice. Ideally, meeting notes are written during the meeting, are available to all participants for editing and are easy to find afterwards.
The meeting notes functionality in teams fulfills all of these criteria and is easy to use. Here’s how to use it.
Meeting notes are a standard part of every Teams meeting and are attached to the meeting itself. To find them, double-click the meeting (or click the meeting and then click Edit) in the Teams calendar.
The meeting notes are on a tab at the top of the meeting.
Once the meeting begins, notes can be accessed by clicking the three-dot menu icon at the top of the meeting window and then selecting “Meeting Notes.”
Regardless of how you access the notes, the functionality is the same. To start taking notes, click the Take Notes button.
A notification will appear in the meeting chat to notify all attendees that meeting notes will be created.
Anyone participating in the meeting – including outside guests – can click “View Notes in Full Screen Mode” and read the notes in real time. Only people in your organization can start taking notes or edit existing notes.
The meeting notes use Teams’ built-in Wiki functionality and provide sections, headings, and a toolbar for formatting text.
If you haven’t used Microsoft Teams’ built-in wiki, it’s an intuitive system that’s easy to learn. Just write your notes during a meeting and format them later if necessary.
The meeting notes are retained for recurring meetings, with a new section automatically created for each meeting. The notes (and the meeting details) are available in the meeting chat as long as you keep the meeting on your calendar.